Trinity Community Council – Privacy Notice
Trinity Community Council collects personal data in order to inform individuals of news, events and activities relating to the Trinity area and the activities of the Community Council.
The General Data Protection Regulation (GDPR) and Data Protection Act 1998 (and any subsequent legislation superseding the 1998 Act) regulates how we use personal information you provide. Personal information includes details such as your name and address, email address and any information you provide that is necessary for Trinity Community Council to operate. If you make a funding application, the Community Council will require your bank details in order to provide you with payment.
Trinity Community Council will process this information under the lawful basis that it is in the Legitimate Interests of the Community Council, as outlined in Article 6 (1) (f) of the GDPR. In order to use your information on this basis we must consider:
- whether processing the information is of benefit to you and the Community Council;
- whether you would expect us to use your information in this way;
- whether there is a limited impact upon your privacy, and
- whether you are likely to object to the information being processed for this purpose.
We regard the processing of your information to be of benefit as the Community Council exists to listen to your views and ideas and to work with our local councillors, MPs, MSPs, officials, the police and others to tackle the local issues that concern you.
When we process your personal information for our Legitimate Interests, we will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our Legitimate Interests do not automatically override your interests – we will not use your personal data for activities where our interests are overridden by the impact on you.
Sharing your information:
The meetings of Trinity Community Council are considered public records and will be minuted and archived in line with our policy on records retention. Some of these minutes may be published on our website. If you do not wish your name to appear in any published minutes, please let us know.
Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent.
There may be occasions where the law requires us to pass information about you to the police or other law enforcement agencies. It may not be possible to advise you of this in these instances. Information will only be shared in these circumstances if it meets the criteria set out in the GDPR, Data Protection Act 1998 or other relevant legislation.
Your rights and your personal data:
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data that Trinity Community Council holds about you;
- The right to request that Trinity Community Council corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Trinity Community Council to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller,
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data,
- The right to lodge a complaint with the Information Commissioners Office
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary. If you inform us that you would like us to delete your personal information, we will do so without undue delay.
To exercise all relevant rights, queries of complaints please in the first instance contact Andrew Strickland at firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
We want to make services we deliver on the internet easy, and our content richer and relevant. This sometimes involves placing cookies on your computer or mobile device.
Cookies are simple pieces of data stored on your hard drive. They are safe as they cannot be used to spread viruses. Cookies we use cannot be used to identify you personally as no personal information such as telephone numbers or email addresses is in these cookies.
Links to other websites:
This Privacy Notice only covers the Trinity Community Council website. We do not give any guarantees about the accuracy of the content or the security of any other website that you may access through a link on our website. If you visit other websites you should read their Privacy Notice covering the use of personal information.